6100018216 Annual Contract for Martin Luther King (MLK) Main Stage

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The City of San Antonio is soliciting responses for a contractor to provide main stage rental, associated staging equipment and production services inclusive of all material and labor to stage the annual MLK March and other MLK events for service categories specified in section 4.4 for Production Services. Production services include stage, audio, video/production, temporary electrical power sources, barricades and vendor booths and services for the wreath-laying ceremony.

Applicable Product Categories: 98174 – Theatrical Equipment and Supplies, Including Custom Rental or Lease, 91509 – Audio and Video Production Services, 91082 – Wiring and Other Electrical Maintenance and Repair Services,97105 – Booth, Convention and Exhibit, Rental or Lease

Date Issued: August 2, 2024
Due Date & Time: September 19, 2024, 11:00 a.m., Central Time

Pre-Submittal Conference will be held at 10:30 a.m., Central Time, on August 14, 2024, via WebEx. Attendance at the Pre-Submittal Conference is optional, but highly encouraged. Site Tour Post the conference an in-person site tour limited to 3-4 people per respondent will be held at varying event locations per Exhibit 3 of the RFCSP.

Respondents may call the toll-free number listed below and enter access code to participate the day of the conference. Dial-In Number: 1-415-655-0001 | Access Code: 2634 704 7962 | Meeting Password: COSA

To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal. If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor Guides & Support can be accessed from this link: